The form below is a straight bill of lading. See our VICS bill of lading for an alternate version. A straight bill of lading is non-negotiable, as it has been issued to a named consignee and the goods have been paid for or do not require payment. Need help completing your bill of lading?
Visit our How To page for more information and definitions. Location No:. X Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care. Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:.
The agreed or declared value of the property is specifically stated by the shipper to be not exceeding. The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges. See 49 U. This can serve to assure any authorities that everything is in order regarding the proper transportation of the items.
Your recipients can also have an easier time determining the authenticity of the delivery if the logo is displayed. Government Bill of Lading Template gsa. After all, there are specific professions that would be well-placed to use these kinds of tools for their work, particularly if the job entails transportation of potentially sensitive products.
Carriers Perhaps the most obvious users of bills of lading are carriers themselves. Delivery personnel would be expected to carry bills of lading with them so that any proper authorities could check and verify the items more efficiently.
After all, as the personnel directly responsible for actually moving the items in question, carriers are definitely the most likely persons to need such bills. You can even argue that delivery businesses, in general, can see a need for the templates as it would give them an easy resource for their work.
Freight forwarders Freight forwarders generally serve as coordinators between all the parties involved in a shipment. While they are not directly involved in transporting goods, they do make the arrangements for carriers to perform the transportation properly. Freight forwarders even have their own bill of lading that they need to issue to exporters which states the goods that need to be transported and how. In that case, it would be prudent for freight forwarders to keep their own bill of lading templates if only to ensure that they can be more effective at performing their job.
Suppliers Suppliers who directly provide other businesses with the items retailers need to sell may also find a use for their own bills of lading that can let them coordinate with their carriers when having their goods moved.
This can also work to provide their customers with more assurances concerning whether the goods have been transported properly. After all, suppliers provide goods in bulk, so it would be vital that they have some tools to help them keep track of all of them so that they can continue to stay in business.
Retailers This is not to say that retailers cannot maintain their own bills of lading, particularly if they provide their goods to customers via delivery. This can work in their favor since bills of lading can serve multiple purposes such as invoices. This would allow retailers to use bills of lading as multi-purpose tools, which could streamline some of their work.
Retailers may also want to keep these bills to help keep more accurate records since that is another function that they are capable of. Basic Standard Uniform Bill of Lading vitran. These tips can generally help ensure that you really are making the most of your bill of lading templates and that you are making them properly.
Some of these tips might well be applicable in the case of other documents, such as when trying to make your own receipt formats. If so, then you may be able to get even more out of these tips when using any other documents.
Make sure to keep a basic template for future use. If you do choose to keep a basic template, it might help to make sure that you keep that template for future use.
Since templates can be used and modified for specific transactions it would be prudent to keep that template around so that you can continue to use it in the future. After all, that template should be customizable so that you can fill in new data to suit different orders. You can even customize your template if you ever decide on a new format for your bills of lading, which should give your templates all the more utility for you. Always be sure to keep multiple copies of each bill.
Whenever you finish any transaction you do always need to remember to keep each bill so that you can keep your own record of it. As with other business receipt templates , it is vital that you remember to do so as this would give you a tangible record of the transaction. At worst, this can help support your claims in any dispute, but it is more likely that you would need these bills just to be sure of maintaining accurate records.
Never forget to include fields to specify each transaction as much as possible. It is a given that each transaction will differ from another, whether in the type of item, quantity, client, and some other quality. As such, you do need to include fields so that you can give yourself an easier time of distinguishing each bill from one another. After all, you would have made the actual bills distinct from one another somehow, which should help you distinguish the bills after you store them.
Even if you did make all your bills from the same template, you should take some steps to make them distinct so that you can find them when needed.
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations. The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges. This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
Carrier acknowledges receipt of packages and required placards. Property described above is received in good order, except as noted. Generate PDFs with a custom logo and electronic signatures.
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